Schedule Your Musicians and Crew With A Click
Banish endless email chains with next-level automatic scheduling and reminders that confirm all your band members for gigs while you sleep.
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Over 100 top live music companies trust us to make their lives easier!
Say goodbye to "Are you available?" texts.
Save your time and sanity while making date and time communication errors a thing of the past. Auto-book allows you to create custom call lists and send gig offers to your musicians in just a few clicks.
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1 Call List Templates
Set up your list of musicians for each band configuration you offer, then set who gets the call first, second, and so on.
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2 Send Gig Offers Automatically
Auto-book continuously sends clear, professional gig offers and reminders at an interval you set until every role has accepted or declined your gig.
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3 Fill Your Roster Fast
Fill up your entire gig roster faster than ever before. Musicians reply faster because they have all the info they need up front, and because the system gently reminds them so you don't have to.
The Real Cost of Manual Scheduling
Tracking down musicians is the most tedious part of running a band. See what happens when you let Back On Stage's automated bots do the heavy lifting.
50+ Hrs
Saved Per Year
The average bandleader spends an hour per gig texting, emailing, and chasing musicians for availability. For a 50-gig year, that's over an entire workweek lost to admin. Auto-Book does it instantly.
0
Double-Bookings
End the nightmare of accidentally booking the same bass player for two different gigs, or forgetting to hire a sound tech altogether. Your entire roster status is visible at a glance.
10x
Faster Confirmations
Musicians reply faster when they have all the info upfront. Every gig offer automatically includes the exact schedule, location, and pay, complete with giant Accept/Decline buttons.
The Ultimate Scheduling Ecosystem
A complete breakdown of every tool included in the Back On Stage Auto-Book module.
| Roster & Call Lists | |
|---|---|
| Unlimited Musicians & Crew | Add as many people to your account as you need without paying per-seat software licenses. Your entire network stays in one place. |
| Custom Roles | Create roles for every position on your stage and behind the scenes (e.g., Lead Guitar, Sound Tech, Photobooth Operator, Driver). |
| Call List Builder | Drag and drop your members into a prioritized call order for each specific role. When a gig comes up, your list is ready to go. |
| Automated Booking Bots | |
| Auto-Book (Sequential) | The system emails the first person on your call list. If they decline or the offer expires, it automatically emails the next person in line without you lifting a finger. |
| Shotgun Book (Simultaneous) | Need to fill a role fast? Blast a gig offer to everyone on the call list at once. The first person to click 'Accept' automatically claims the gig. |
| Manual Booking | Know exactly who you want to hire? Skip the bots and manually assign your favorite player to the role instantly. |
| Gig Offers & Tracking | |
| Automated Gig Offers | Crisp, professional emails are generated automatically, containing the exact schedule, venue, and pay details for the gig. |
| Custom Offer Expirations | Set offers to expire automatically after 12, 24, or 48 hours so you are never left hanging by a slow responder. |
| Live Status Dashboard | Instantly see who is "Booked", "Pending", or "Declined" across your entire event so you always know exactly where your roster stands. |
| Smart Reminders | BOS automatically sends follow-up emails to musicians before their gig offer expires, saving you from sending "Did you get my email?" texts. |
"Before we started using Back On Stage, I probably spent at least 3 hours per gig..."
"...on the front end of things in terms of sending out gig offers, scheduling musicians, tracking those gig offers—did they come back? Did they not come back?—and getting the gig to the point where it's all set and scheduled.
Since using Back On Stage, it probably takes me about 15 to 30 minutes to do each gig to get it set and scheduled now."
What our clients say...
We help 10,000+ bands and musicians for hire stay organized and book more gigs every month.
Jessie P
Owner, Jacksonville Strings, FL“A game changer for my music biz. No other app that I have found caters specifically to the needs of a music business, and I love that the creators are also musicians.”
Michael V
Vantastic Sound LLC, San Diego CA"Indispensable for Bandleaders and Production Companies! The time I have saved using this system can not be overstated. Highly recommended!"
Don W
Booking Manager, Powder Springs GA"The BOS team took the time to walk me through the system and things have been AWESOME! BOS has been a game changer for my team... I wish I would have found it sooner."
Nikki G
Talent Manager, Liquid Blue Band, San Diego CA"This is hands down the best app I've found... It keeps gigs organized, tracks leads, reminds you of follow ups and tasks, auto-sends gig offers to musicians, and makes it very easy to create invoices."
Join over 10,000+ musicians and bands who run their business in Back On Stage
Putting your musician scheduling on auto-pilot is just the beginning. Back On Stage will streamline the back-end of your music business, including setlists, communication, contracts, and payroll.
Start Free TrialFrequently Asked Questions
We've answered a few questions here, but hit the chat button to connect with us if you've got more!
What is auto-book and how does it work?
Auto-Book is your BOS super weapon. It is your digital assistant that will contact all your musicians and crew to book them for gigs.
Auto-Book will continuously send gig offers to your musicians and crew until it gets an answer (they accept or decline). If a member declines your gig, Auto-Book moves on to the next member in line. You can specify the order in which the system contacts each crew member by reordering the members in each role’s call order.
You can also adjust the frequency at which gig offers will be sent and the offer expiry time inside your settings.
What is a gig offer?
A gig offer is an email that you (or BOS) send to your musicians in order to confirm their availability and book them for a gig. It contains all important gig details, (like time, date, location, pay and so on) as well as a link to respond. Musicians must click on the link and login to Back On Stage in order to accept or decline a gig offer.
How long is a gig offer valid for?
When you send out gig offers, you can set the expiry time. Once an offer expires, that musician can no longer take the gig, and the system automatically moves on to the next person on your call list.
Do I have to use Auto-Book to book my musicians?
Nope. There is an option to book band members manually - so if you know exactly who you want, just add them directly to the booking without waiting for an offer sequence.
Is There A Guarantee?
You bet! We are so confident that you'll love Back On Stage that we have a 90-day money-back guarantee. If, for any reason, you decide that BOS is not a great fit for you, just let us know within 90 days of your free trial ending and we'll refund all your subscription payments. How's that for great service!
