For wedding & event bands, orchestras and booking agencies

Stop Running a Band. Start Running a Business.

Back On Stage is the band management software that books your musicians, sends your contracts and invoices, and pays your team automatically. You play the gig. It handles the rest.

Start My Free 30-Day Trial Watch the 10-Minute Demo

90-day money-back guarantee • Musicians and crew always free

Stop Running a Band. Start Running a Business.

Trusted by 10,000+ Musicians and Award-Winning Bands

$25M+
In Gigs Booked by Our Bandleaders
10,000+
Musicians on the Platform
8,000+
Gigs Booked

Seth Sealfon

Uptown Groove, New York Wedding and Event Band

Last year, we had 210 bookings. I could not imagine doing this without Back On Stage. It is the most pivotal aspect of what brought Uptown Groove to where it is today, hands down.

You Didn't Start a Band to Chase People.

Chasing musicians for availability. Chasing clients for deposits. Chasing your own spreadsheets for answers. Every hour spent chasing is costing you gigs, money and respect.

Sound Familiar?

📉 Losing high-value gigs

because your quote took three days and another band answered in one?

🕑 Wasting hours chasing

musicians for availability, setlists, and event logistics?

😡 Musicians pestering you

because their pay is late again and they're starting to say no to your gigs?

🤹‍♀️ Juggling endless spreadsheets

for contracts, invoices, setlists and your gig calendar?

👻 Feeling anxious

over late client payments and leads who suddenly ghost you?

Musicians shouldn't have to become office managers just to make a living. Back On Stage takes over the chasing so you can run a professional, profitable band and get back to the stage.

Start My Free 30-Day Trial

Everything Your Band Business Runs On, in One App

Booking, contracts, invoicing, payroll and set lists in a single platform built for bandleaders, so you stop paying for ten apps that don't talk to each other.

Look Like the Premium Option

  • Sleek Client Portal
  • Error-Free Contracts
  • Automated Invoicing
  • Mobile-Friendly Interface

Clients see a polished, trustworthy business, so you can charge higher rates and win more high-value gigs.

Stop Chasing, Start Automating

  • Automated Lead Follow-Up
  • Auto-Booking for Musicians
  • Auto-Pay for Your Team
  • Template Everything

Save 5+ hours of admin per gig and put that time back into your music, your clients or your evenings.

Know What Every Gig Earns

  • Detailed Financial Tracking
  • Team Payroll Management
  • Contract & Invoice Generation
  • One App, Not Ten

Cancel the pile of software subscriptions and see exactly how profitable each gig is, so you make smarter business decisions.

Mike Zabrin

Funktastic Productions, Chicago Wedding and Event Band

We were using monday.com, Active Campaign, Dubsado, Google Calendar... paying for a bunch of tools. If you're not really thinking smart... you're gonna have to raise your rate so high that you're cut out of the local competition.

Reuben Avery on trumpet and Eric Tsang on saxophone, co-founders of Back On Stage
Meet the founders

Built by Bandleaders Who Were Drowning Too

Hi, I'm Reuben. I play trumpet and lead The Phonix, a 9-piece event band in Vancouver. By 2017 we were playing 70 gigs a year and still weren't profitable. I was running everything out of spreadsheets, text threads and a pile of apps, and I was completely burnt out.

So I teamed up with our sax player, Eric Tsang, and we built the tool we couldn't find. Back On Stage started as the system that ran our band. Once the admin stopped eating our weeks, the band could take on far more work, and eventually we grew into a full booking agency running every gig on the same platform and managing over 700 events annually.

Today, our band (and our agency) still books every gig through the same app you'll use. We learned all of this the hard way so you don't have to.

Reuben Avery & Eric TsangCo-founders, Back On Stage • Trumpet & Sax, The Phonix

Jessie Polanis

Jacksonville Strings, Florida String Ensemble

A game changer for my music biz. No other app that I have found caters specifically to the needs of a music business, and I love that the creators are also musicians and know from experience what makes our lives easier and our businesses better.

Get Up and Running in 3 Simple Steps

No setup fees, no contracts, and your musicians join free.

01

Start Your Free Trial

Create your account in a couple of minutes and get 30 days with every feature unlocked.

02

Add Your Musicians

Invite your players and crew. They're always free, and each gets their own login for gigs, set lists and pay.

03

Send Your First Auto-Book Offer

Pick a gig, set your call list, and let Back On Stage fill your roster while you get on with your day.

Our Promise to You

30-Day Free Trial

Every feature unlocked for 30 days, the longest free trial on the market.

90-Day Money-Back Guarantee

If it's not right for your band, get 100% of your money back within 90 days.

Musicians & Crew Always Free

Add your whole band, your subs and your crew on every plan at no extra cost.

Free Onboarding Call

Sign up and get a personal onboarding call (a $99 value) to get your band set up fast.

What Bandleaders Get Back When the Admin Runs Itself

Your band will save $0 per Year

Auto-Book
learn more Auto-Book sends automated gig offers to your musicians and fills your band rosters while you sleep. On average, it takes 3 gig offer emails to confirm 1 musician for a gig. We estimate 7 minutes in time savings per email sent.
Gig Payouts & Auto-Pay
learn more Pay your entire team in seconds or schedule post-gig automatic payouts so you never have to worry about late payments that damage your reputation again. We estimate 10 minutes in time savings per payout.
Client Contracts
learn more Generate a contract with a click - it pulls in existing booking details saving you from costly mistakes. Clients sign online from your sleek client portal. We estimate 30 minutes in time savings per contract sent.
Client Invoices
learn more Spin up an invoice including deposit terms, and let clients easily pay you online. No bookkeeping or Quickbooks skills needed! We estimate 20 minutes in time savings per invoice sent.
Lead Form & Auto Follow-Up
learn more Let our robots chase your new prospects with your custom email sequences. You'll stay top-of-mind and land more gigs! We estimate a time savings of 28 minutes per confirmed booking, based on our statistical ratio of 4 lead follow-up emails sent per closed booking, and a send time of 7 minutes per email.
Set Lists & Storage
learn more Centralize all your song-related materials (sheet music PDFs, reference recordings and notes) in one place. The 'insurance policy' for your band, ensuring every musician, including last-minute substitutes, has exactly what they need to deliver a consistent and professional performance. We estimate a time savings of 30-minutes per gig, and a cost savings $180/year per band member when compared to the Dropbox Business plan (a comparable substitute for repertoire storage).
$0

per Year in Time & Cost Savings*

0 Hours

Saved per Year

*The time and cost savings portrayed in this calculator and on the statistics cards below are estimates based on Back On Stage research and are intended for illustrative purposes only. Your time and cost savings are in no way guaranteed. The bands listed here are real Back On Stage clients and have consented to sharing their information here for your benefit. The Phonix is owned by Back On Stage's founders.

Uptown Groove Saved $77,159

by getting back 1,543 hours last year

7 X Winner of WeddingWire Couples Choice Award

  • Auto-Book Gig Offers Sent (Email) 7846
  • Auto-Book Gig Offers Sent (SMS) 7393
  • Gig Payouts Sent 1549

"We used to have 50 gigs per year. Now we have over 200. This would not be possible without Back On Stage."

Liquid Blue Saved $13,859

by getting back 277 hours last year

Best Cover Band, San Diego Music Awards

  • Auto-Book Gig Offers Sent 933
  • Gig Payouts Sent 858
  • Invoices Created 70
  • Contracts Created 4

"I used to manually check 35 invoices, inputting every single amount into direct deposit. I can't imagine that anymore. It used to take me 3 hours to get everything set and scheduled for a gig. Now it takes me 15-30 minutes."

DBC Band Saved $12,368

by getting back 247 hours last year

Voted Best Of Florida 2024

  • Auto-Book Gig Offers Sent (Email) 915
  • Auto-Book Gig Offers Sent (SMS) 1685
  • Invoices Created 146
  • Contracts Created 15

"Back On Stage took the stress out of running gigs and managing my musicians. It keeps everything in one place so I can focus on performing, not paperwork. It’s made my band’s operation smoother than ever."

Our Own Band, The Phonix, Saved $15,308

by getting back 308 hours last year

Voted Best of Vancouver, The Georgia Straight

The founders' own band. The Phonix has run every gig on Back On Stage since day one.

  • Auto-Book Gig Offers Sent (Email) 624
  • Auto-Book Gig Offers Sent (SMS) 386
  • Gig Payouts Sent 254
  • Contracts Created 36
  • Invoices Created 151
  • Auto Follow-Up Emails Sent 899

"The turning point for my business really happened when I started using Back On Stage. It transformed our ability to handle more gigs, improved communication, and made running the business so much easier."

Eric Tsang - marketing director, best app for bands - Back On Stage
01What you want

You want to run a band people respect, and make real money doing it.

That means handling the business side without letting it take over your life.

02What's in the way

The problem is, you're trying to manage gigs, clients and musicians with a messy mix of spreadsheets, emails and texts, and it leaves you frustrated, overwhelmed and burnt out.

03What we believe

We believe musicians shouldn't have to be administrative experts just to have a successful career. The business side of music shouldn't destroy your passion for the art.

Reuben & Eric, bandleaders and founders of Back On Stage
04Your next step

Get your evenings back.

Book more gigs, pay your band on time, and stop chasing people. Your musicians join free, and you're covered by our 90-day money-back guarantee.

Start My Free 30-Day Trial
30-day free trial90-day money-back guaranteeMusicians and crew always free

See How Bandleaders Run Their Gigs on Back On Stage

Start My Free 30-Day Trial

Choose Your Plan

Every plan starts with a free 30-day trial and is backed by our 90-day money-back guarantee.

Monthly Annual

Starter

$19/mo

Billed Annually

$29/mo

Billed Monthly

For musicians and bandleaders just getting organized.

  • Booking Calendar & Gig Management ⓘ Track every gig, date, and detail in one place. Never lose track of a booking again.
  • Set List Builder & Unlimited Storage ⓘ Centralize your song materials (sheet music, chord charts and reference recordings) with no storage caps.
  • Invoices & Payments ⓘ Generate professional invoices and let clients pay you online.
  • Contracts & eSignature ⓘ Generate a contract from your booking details. Clients sign online through your own branded client portal.
  • Basic Financial Tracking ⓘ Log income and expenses so you always know where your gig money is going.
  • CRM & Client Management ⓘ Manage contacts, leads, and booking history in one place.
  • 1 Lead Form & Auto Follow-Up ⓘ Capture leads from your website and let the app follow up automatically with your custom email sequence.
  • 1 Team Chat & 1 Questionnaire per Booking ⓘ One dedicated conversation thread, and one automated questionnaire to collect gig details from clients.
  • 1 Admin Seat Included ⓘ Add more admins anytime for $10/mo each. Musicians and crew are always free.
Start My Free 30-Day Trial Or watch the 10-minute demo
Most Popular

Pro

$40/mo

Billed Annually

$49/mo

Billed Monthly

For active bandleaders and small music companies ready to scale.

  • Everything in Starter, plus:
  • Auto-Book Gig Offer Automation ⓘ Automatically contact your musicians by email in order until every role is filled. Save hours of back-and-forth. (Texting is a paid add-on.)
  • 2 Additional Admin Seats (3 Total) ⓘ Add your operations team. Additional seats beyond that are $10/mo each.
  • Unlimited Lead Forms & Email Sequences ⓘ Create and embed as many custom lead capture forms as you need, each with its own follow-up sequence.
  • Unlimited Team Chats ⓘ A dedicated chat room for every band topic, not just one.
  • Unlimited Questionnaires per Booking ⓘ Gather event details in stages instead of all at once.
  • 1 Free Account Optimization Call Annually ⓘ A 1-hour call with our team, valued at $250.
Start My Free 30-Day Trial Or watch the 10-minute demo

Agency

$63/mo

Billed Annually

$79/mo

Billed Monthly

For multi-company agencies and high-volume operators running a real business.

  • Everything in Pro, plus:
  • Multi-Company Management ⓘ Manage multiple band brands or a full roster of acts under one subscription.
  • Advanced CRM & Team Operations ⓘ Email templates and auto-email scheduling via auto-tasks, built for teams running high volume.
  • 5 Admin Seats Included ⓘ Additional seats are $8/mo each, a volume discount over the standard rate.
  • 2 Free Account Optimization Calls Annually ⓘ Two 1-hour calls with our team each year, valued at $500 total.
Start My Free 30-Day Trial Or watch the 10-minute demo

Prefer a walkthrough first? Book a free setup call

💡

Every plan includes unlimited musicians and crew at no extra cost. Admin seats are included per plan, with additional seats available at a low monthly rate. Prices are billed in CAD for Canadian customers and USD everywhere else.

Compare Plan Features

Starter Pro Agency
🏢 Company & Team Structure
Admin Seats Included ⓘThe number of admin (owner/manager) seats included in your plan. Musicians and crew are always free and unlimited, on every plan.135
Additional Admin Seat Price ⓘAdd more admin seats beyond what's included, billed monthly per seat.$10/mo$10/mo$8/mo
Unlimited Musicians & Crew ⓘAdd as many musicians, techs, and crew as you need at no extra cost -- they're always free, on every plan.
Multi-Company Management ⓘManage multiple band brands or a full roster of acts under one subscription.
Account Optimization Calls ⓘA 1-hour call with our team to help you get the most out of Back On Stage.1/yr ($250 value)2/yr ($500 value)
⚡️ Automation & Smart Booking
Auto-Book & Shotgun Book ⓘSave hours of back-and-forth. Automatically contact your musicians (via email or text -- texting is pay-per-use) in a specific order (Auto-Book) or all at once (Shotgun Book) until every role is filled.
Selective Visibility ⓘYour musicians will only see their booked gigs, reducing clutter and promoting efficiency within your company.
Show Feed Widget ⓘPublish a list of all your public shows to your band's website. It updates automatically each time you add a new booking that you want to make public!
Google Calendar Sync ⓘSync your bookings to your Google calendar
🤝 CRM & Client Experience
CRM ⓘEffortlessly manage client relationships from inquiry to booking - all in one place. Exceed expectations by executing on every detail so that 5-star reviews are your new norm.
Unlimited leads, clients, bookings, emails, invoices & contracts ⓘCreate as many bookings as you need
Embedable & Shareable Lead Forms ⓘShare the link or embed your form to capture leads from anywhere. With multiple lead forms, you can segment where customers are coming from and customize unique follow-up sequences for each.1 per companyUnlimitedUnlimited
Client Questionnaires ⓘSend questionnaires to efficiently collect gig details that update your entire team in real-time. With multiple questionnaires, you can gather information in stages.1 per bookingUnlimitedUnlimited
Client Portal ⓘEach booking’s invoice, contract and communications live inside a secure client portal where your client can conveniently review documents to sign and pay
Inquiry Auto Follow-Up Emails ⓘCan’t keep up with new inquiries? Auto reply to new leads with custom messages so that you can close more deals with less work
Email Templates ⓘCreate your own templates for all your most-sent email to save time and avoid mistakes.
Email Transparency ⓘTired of forwarding, BCC, and CC? Email transparency lets admins view any email conversation without needing to be “looped in”
Multi-Day Bookings ⓘBookings can span several dates. Useful for repeat gigs, recording sessions or gigs that require a few rehearsals.
✍️ Contracts & Invoicing
Auto-Generate Contracts with Tokens ⓘYour custom fields and existing booking information are auto-filled into placeholders (tokens) in your contract, allowing you to generate accurate contracts in seconds
Contract eSign ⓘMake life easy for your clients - they just click a link to see your contract and sign electronically from any device.
Make Unlimited Contract Templates ⓘGet started with our band free performance contract, plus create as many of your own templates as you need
Generate Invoices Automatically ⓘJust add a booking to your calendar, then click a button to generate an invoice using all those gig details. Save time and reduce errors
Collect Payments Instantly via PayPal ⓘWell-designed invoices increase your professional image and allow your clients to pay instantly using PayPal (fees apply).
Earn More With Tips ⓘTip at checkout lets your clients show their appreciation for a job well done. You’ll make extra cash without any more work!
💸 Team Payroll & Financials
Payouts & Auto-Pay For Musicians ⓘSave time and money by using auto-pay to send PayPal payouts to your musicians after gigs. Only US $0.25 per payout.
Auto Invoices (for Payouts) ⓘAs soon as you log a payout, musician invoices are generated automatically so you and the payee both have a clear paper trail.
Add Custom Payment Methods ⓘIf you prefer not to use PayPal, you can create custom labels to keep track of any off-platform payout transactions (such as Zelle, Cash App, etc.).
Track Gig Income ⓘAutomatically record gig income and export data as needed
Track Gig Expenses ⓘAdd expense data into your bookings for easy project profit tracking
Income & Expense Reporting ⓘEasily track paid and overdue invoices to know how much profit your company has made
🎵 Set Lists & Repertoire
Music Library (unlimited MP3 & PDF storage) ⓘStore all your songs, MP3s, sheet music, notes and song info in one easy-to-use interface. Assign PDFs to individual roles so members only see the sheet music assigned to them.
Set List Builder ⓘDrag and drop to reorder songs, add notes, assign vocalists, and calculate performance length. There’s never been an easier way to build a set.
Performance Mode ⓘEach musician sees the same song list, but display filters let them customize their view. Sheet music is automatically distributed to the correct musician.
🗂️ File Sharing & Task Management
Unlimited Storage ⓘStore reference recordings, PDFs, email attachments, riders, travel/flight details, and more with unlimited storage included in every plan.
Store Files In Bookings & Set Lists ⓘFiles are stored within the corresponding bookings or set lists for easy access, eliminating the need for searching through confusing folder structure with obscure filenames.
Automatic Access Controls ⓘDifferent permission levels for admins and musicians ensure everyone involved in any booking can access whatever they need and not what they don’t.
Task List Templates ⓘCreate a task list for each booking and save it as a template. Recall the list with just one click on future bookings to complete the tasks without forgetting anything.
Email Scheduler (Auto-Tasks) ⓘSchedule emails within bookings so that you can automate messages to your clients or team.
Relative Due Dates ⓘCreate tasks with due dates that adjust automatically based on the booking date. Always know when things should be due without even opening a calendar.
Assign & Delegate ⓘNeed to work with others? Assign tasks to them and you’ll both get notifications along the way to ensure everything is on track and delivered on time.
💬 Team Communication
Alerts & Reminders ⓘYou get SMS and email alerts for important updates and reminders, so that you’ll know the minute someone pays you, sends an email or signs their contract.
Text Message Notifications ⓘUpdate your team in real-time with customizable SMS notifications. You'll need an account with our SMS partner.As low as $0.025 / msgAs low as $0.025 / msgAs low as $0.025 / msg
Email Notifications ⓘUpdate your team in real-time with customizable email notifications.
Band & Admins Chat Boards ⓘUse chat boards within bookings to maintain context. One board is for musicians, the other for admins. Sensitive information and gig updates can be restricted to authorized personnel only.
Team Chat ⓘEasily broadcast internal messages to specific admins, musicians or groups. Great for one-off notices or group discussions alike.1 per companyUnlimitedUnlimited

Returning Clients

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Musicians & Crew

Are you a musician or crew member working with a band that uses Back On Stage? Log in to your free account or learn how to get started.

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30-Day Free Trial

We have the longest free trial on the market so you have plenty of time to see if Back On Stage is right for you.

90-Day Guarantee

We are so confident you'll love our platform that we offer a 100% money-back guarantee for 90 days.

Free Onboarding Call

Sign up and get a personal onboarding call (a $99 value) so your band is up and running fast.

See it in action

One App Runs Every Gig, Start to Finish

From the first inquiry to the last payout, here is what your week looks like on Back On Stage.

Fill your roster while you sleep

Set your call list once. Back On Stage sends gig offers in order, follows up on your schedule, and moves to the next player the moment someone declines.

  • Offers by email and text, in your call order
  • Conflict flags before you send
  • Everyone sees the gig details the second they accept
See how Auto-Book works →

Every detail in one place

Schedule, services, client info, documents and money owing live on one gig sheet your whole team can trust.

  • Load-in to last set, timed out
  • Invoice, contract and questionnaire status at a glance
  • Admin-only notes stay admin-only

Look like the premium option

Clients review the contract, sign it, answer your questionnaire and pay online from one branded portal.

  • Contracts generated from booking details
  • Online deposits, balances and tips
  • Automatic reminders before the balance is due

Pay the whole band in seconds

Log payouts after the gig or schedule Auto-Pay, and every musician gets a paid invoice automatically.

  • Auto-Pay on the schedule you choose
  • PayPal or your own payment labels
  • A clean paper trail for both sides

Leave the binder at home

Build set lists with tempos and keys, and every player gets the right chart for their part on any device.

  • Drag and drop set building
  • Sheet music routed to each role
  • Perfect for subs who join last minute
Explore set lists →
Start My Free 30-Day Trial

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FAQ

Questions Bandleaders Ask Us

Straight answers about Back On Stage, pricing, and how it works for your band.

What is Back On Stage?

Back On Stage is band management software for bandleaders, event bands, orchestras and booking agencies. It runs the whole gig lifecycle in one app: lead capture and follow-up, contracts with e-signature, invoicing and online payments, automated musician booking (Auto-Book), set lists and sheet music, and musician payouts.

Who is Back On Stage for?

It is built for anyone who books other musicians for paid gigs: wedding and event bands, cover bands, string ensembles, orchestras and booking agencies managing several acts. Bandleaders and admins run the business side, and musicians and crew join for free.

How much does Back On Stage cost?

There are three plans. Starter is $19 per month billed annually ($29 billed monthly), Pro is $40 per month billed annually ($49 billed monthly), and Agency is $63 per month billed annually ($79 billed monthly). Prices are in CAD for Canadian customers and USD everywhere else. Musicians and crew are always free on every plan. See pricing for what each plan includes.

Is there a free trial or a guarantee?

Yes. Every plan starts with a free 30-day trial with every feature unlocked, and paid plans are backed by a 90-day money-back guarantee.

Do my musicians have to pay?

No. Musician and crew accounts are 100% free. A bandleader invites them, and they can accept gig offers, see schedules and gig details, view set lists and sheet music, and track their pay.

How can I organize a band and track member availability without using spreadsheets?

Back On Stage replaces spreadsheets and group chats with Auto-Book. You build call lists for each role and the app sends gig offers to your musicians automatically, in order, until every role is filled. Musicians accept or decline in the app, and your band calendar updates on its own. Auto-Book is included on the Pro and Agency plans.

Is there an automated booking software or CRM specifically for music bands?

Yes. Back On Stage is a CRM built for bands. You can capture leads with shareable or embedded forms, follow up automatically, generate contracts with digital signatures from your booking details, send invoices, and give every client a secure portal to sign, pay and fill in event questionnaires.

What is the best software to pay band members automatically and track gig expenses?

Back On Stage has built-in musician payroll. You track gig income and expenses to see each gig's profit, and send payouts to your band through PayPal, either right away or automatically on a schedule with Auto-Pay. Every payout creates a paid invoice for the musician. Payouts and Auto-Pay are included on the Pro and Agency plans.

What is the best way to share set lists, gig sheets and files with my band?

Back On Stage includes a music library with unlimited storage. Build set lists with drag and drop, attach them to bookings, and the right PDFs and MP3s go to each musician's role. Every booking has its own gig sheet with the schedule, venue details and files your team needs.

How does Back On Stage compare to BandHelper or GigPlanner?

Tools like BandHelper focus mainly on live performance. Back On Stage covers the performance side (set list builder, role-based sheet music) and the business side: client CRM, contracts, invoicing, automated musician booking and payouts, all in one app. See our comparison chart.

Is there an app to download?

Back On Stage is a responsive web app, so there is nothing to install. It works in any browser on desktop, tablet or phone, and musicians can save it to their home screen.

Can I bring in my existing clients and bookings?

Yes. When you set up, you can import past and future bookings along with client details by filling in our spreadsheet template and uploading it. New sign-ups also get a personal onboarding call to help you get set up.

Can I cancel anytime?

Yes, there is no contract. Cancel from your company settings and it takes effect at your next billing cycle. Your data stays available for up to 90 days after cancelling so you can export anything you need.

Does Back On Stage work for orchestras and large ensembles?

Yes. Personnel managers use Auto-Book to fill large rosters from score-order call lists, handle doubles with custom roles, schedule individual services, and run payroll. See Auto-Book for orchestras.

No questions match that search. Try another word, or ask us directly.

Still have questions? The fastest way to find out is to try it with your own gigs.

Start My Free 30-Day Trial Watch the 10-minute demo