Book Your Entire Orchestra in Just 6 Clicks.
Empower your personnel manager to fill 80+ chairs effortlessly. Eliminate spreadsheet chaos and let automated bots handle the endless emails and sub-calling.
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Trusted by top ensembles and live music companies worldwide.
Stop chasing down your string section.
Personnel managers know the unique pain of filling 90+ orchestra roles one by one. Back On Stage ends the spreadsheet chaos by automating your entire call list and substitute-finding process.
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1 Score-Order Templates
Don't build your roster from scratch. Load your Full Orchestra template in one click to instantly populate all 90+ roles, from First Violin to Percussion.
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2 Automated Sub-Calling
The system automatically emails gig offers down your custom call lists. If your principal chair declines, BOS immediately sends an offer to the next sub in line.
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3 2-Click Confirmations
Musicians receive a professional email with all concert details. They just click "Respond", hit "Accept", and your master roster is instantly updated.
The Real Cost of Manual Scheduling
Booking a full orchestra used to take days of phone calls and emails. See what happens when you let Back On Stage's automated bots do the heavy lifting.
6 Clicks
To Book 90+ Musicians
Load your template, review the pre-populated call lists, and hit "Book Roles". The system instantly dispatches customized gig offers to your entire ensemble.
0
Follow-Up Emails
No more sending "Did you get my email?" texts. BOS automatically sends gentle reminders to pending musicians before their gig offers expire.
100%
Roster Visibility
Ditch the messy, color-coded spreadsheets. View a live, centralized dashboard that shows exactly which chairs are confirmed, pending, or declined in real-time.
The Ultimate Personnel Management Ecosystem
A complete breakdown of every tool included in the Back On Stage Auto-Book module.
| Roster & Chair Management | |
|---|---|
| Unlimited Musicians & Staff | Add your entire network of principals, subs, and stage crew to your account without paying per-seat software licenses. |
| Section & Chair Roles | Create hyper-specific roles for every position on stage (e.g., Violin 1 - Chair 4, Principal Oboe, Guest Conductor). |
| Score-Order Templates | Save massive ensemble configurations (like Full Orchestra or Chamber Strings) as templates to instantly populate roles on future concerts. |
| Automated Personnel Management | |
| Sequential Auto-Book | The system emails your first-call player. If they decline or the offer expires, it automatically emails the next sub on your list without you lifting a finger. |
| Manual Booking | Know exactly who is playing a specific chair? Skip the bots and manually assign your core players directly to their roles. |
| Bulk Action Offers | Send customized gig offers to all 80+ musicians simultaneously with a single click, saving hours of individual email drafting. |
| Clear Communication & Tracking | |
| Automated Gig Details | Crisp, professional emails are generated automatically, containing the exact call times, venue details, and service rates for the concert. |
| Custom Offer Expirations | Set offers to expire automatically after 24 or 48 hours so your personnel manager is never left hanging by a slow responder. |
| Live Status Dashboard | Instantly see who is "Booked", "Pending", or "Declined" across every section so you always know exactly where your roster stands. |
Transparent, Usage-Based Pricing for Orchestras
Because orchestras have massive rosters but often fewer performances than cover bands, we’ve developed a pricing model that scales fairly. Get a generous allowance of Booked Roles included with your base plan, and only pay a nominal fee if you exceed it.
Leader Plan
The perfect, predictable foundation for regional orchestras.
- 600 Included Booked Roles per year
- Unlimited Roster Size
- Auto-Book & Sub Calling
- $0.25 per overage role
Estimate Your Annual Cost
See exactly what you can expect to pay based on your ensemble's unique season.
What our clients say...
We help 10,000+ ensembles and musicians stay organized and book more gigs every month.
Jessie P
Owner, Jacksonville Strings, FL“A game changer for my music biz. No other app that I have found caters specifically to the needs of a music business, and I love that the creators are also musicians.”
Michael V
Vantastic Sound LLC, San Diego CA"Indispensable for Bandleaders and Production Companies! The time I have saved using this system can not be overstated. Highly recommended!"
Don W
Booking Manager, Powder Springs GA"The BOS team took the time to walk me through the system and things have been AWESOME! BOS has been a game changer for my team... I wish I would have found it sooner."
Nikki G
Talent Manager, Liquid Blue Band, San Diego CA"This is hands down the best app I've found... It keeps gigs organized, tracks leads, reminds you of follow ups and tasks, auto-sends gig offers to musicians, and makes it very easy to create invoices."
Personnel Manager FAQ
Answers to the most common questions we get from symphony and regional orchestra managers.
How does this interface with payroll processing?
Back On Stage features built-in payroll integration designed for music professionals. The system tracks specific services, and custom rates for each musician on your roster. After the concert, you can generate invoices and send automated payouts directly to your roster via PayPal or Venmo without ever leaving the app.
How are instrument "doubles" handled?
Roles in Back On Stage are 100% customizable. If you need to replace someone who doubles, you simply create a specific role (e.g., "Clarinet / Bass Clarinet Double") and assign a dedicated call list of musicians who possess those exact capabilities to that role.
How does it handle multi-day projects or partial availability?
You can outline every individual service (rehearsals, soundchecks, performances) in the master gig schedule. If a musician is only needed for specific services, you can customize their individual call times before sending the gig offer, ensuring they're only booked for the parts of the schedule relevant to them.
Does it keep track of services or hours? Can I print a roster list?
The system logs all services and which musicians were booked for each, for accurate payroll processing. You set a fixed 'rate' payable to each musician for the service initially, but if worked hours change during the gig, you can quickly pay rates with a 'bulk edit rates' tool. You can also view or export a live, up-to-date roster list at any time for your stage manager, conductor, or front-of-house staff.
How easy is it to quickly rearrange a call list?
It’s as easy as drag-and-drop. Before you hit "Auto-Book", you can easily reorder musicians on any call list in seconds to accommodate last-minute preferences or budget constraints.
Does it allow for multiple call lists (e.g., Local vs. Travel)?
Absolutely. You can create separate call list templates (e.g., "Orchestra - Local" vs. "Orchestra - Travel"). You can also use our smart Member Roles to organize your roster (e.g., "Violin - Local" vs. "Violin - OOT"), ensuring you don't waste time contacting out-of-town musicians for local-only gigs.
Do players have their own portals to update availability?
Yes! Every musician gets a free personal portal and they can sync their bookings out to their personal calendars. Back On Stage doesn't burden musicians with the need to constantly update their availability, but instead uses it's efficient "Auto-Book" system to fill your roster on actual gig dates only, respecting everyone's valuable time.
