Get Your Band Business Set Up Properly.
Done-for-you migration, setup and one-on-one coaching, so Back On Stage is running the way you actually work. Not the way the software assumes you do.
You already know how to run great events.
The admin around them is what eats the week.
A CRM here. A spreadsheet there. A group text for staffing. A separate tool for contracts, and a platform somebody built years ago that nobody wants to touch. Every one of them made sense on the day you added it. Together they cost you hours you would rather spend on the business, or on a stage.
Back On Stage puts all of it in one place. But a booking platform is only as good as the setup underneath it, and setting it up properly takes time most bandleaders are short of during the season.
That is what these services are for.
Pick what you need
Buy a single service or a package. No consultation call required first, and no long-term commitment.
Send us your data
A spreadsheet, an export, a folder of PDFs. Whatever you have is what we work from.
Get back to gigging
You get a working account and a system that runs itself, built around how you already operate.
Bundle it and save.
Most people need more than one thing. Packages cover the common combinations at a better rate than buying each piece separately.
- Booking Import & Legacy Migration
- Musician Roster & Role Setup
- Repertoire Import
- Payments, Invoices & Contracts
- SOP Build & Template Pack
- Team Onboarding & Training
- 12 months Agency plan
- Booking Import & Legacy Migration
- Musician Roster & Role Setup
- Repertoire Import (200 songs)
- Payments, Invoices & Contracts
- SOP Build & Template Pack
- Team Onboarding & Training
- 12 months Agency plan
- Booking Import & Legacy Migration
- Musician Roster & Role Setup
- Repertoire Import (200 songs)
- Payments, Invoices & Contracts
- SOP Build & Template Pack
- Team Onboarding & Training
- 12 months Agency plan
Send us your data.
Get back a working account.
You do almost nothing. We handle the migration, the mapping and the setup, and hand you an account that is ready to run.
Booking Import & Legacy Migration
Send an export, a spreadsheet, or a folder of PDF contracts. We load your bookings, clients and dates, and build out your company services so the account actually works.
- All bookings, clients and event dates imported
- Your service catalogue built out, so bookings can carry invoices, contracts and staffed roles
- Delivered in 3 to 5 business days
Repertoire & Music Library Import
Your song list in whatever format it lives in now, returned as a structured, searchable repertoire inside Back On Stage.
- Titles, artists, keys, tempos, durations and notes imported
- Organised so your team can actually find things on a gig
- Delivered in 2 to 3 business days
Musician Roster & Role Setup
Your whole team loaded, structured and ready to receive gig offers, plus an announcement email so nobody is caught off guard by the switch.
- Roster imported. Send us names, emails and each person's roles or instruments
- Roles built and assigned across your team
- Call orders set, which is what makes Auto-Book work rather than just exist
- Music Director and Admin permissions assigned per person
- A team announcement email, drafted for you to send your roster
- Delivered in 2 business days
Add-ons
Booking Document Generation
Have us generate the invoice, the contract and the booked roles on each imported booking.
Song File Attachment
Charts, PDFs and MP3 reference recordings attached to the correct song and role in your repertoire.
Build the system once.
Let it run every booking after.
Most bandleaders rebuild the same booking process from memory every single time. A standard operating procedure means you apply one template to a new event and everything else fires on schedule: the questionnaire, the contract, the invoice, the musician reminders, the post-event review request, the follow-up for next year.
Over four sessions we build yours together, on your account, in your voice.
The Booking SOP Build & Template Pack
Four one-on-one sessions that turn how you run a booking into a repeatable system. Apply one template to a new event and every reminder, document and follow-up fires on schedule without you.
- Lead form and event questionnaire built, with your custom fields
- A complete booking task template: enquiry through contract, invoice, musician reminders, post-event feedback and rebooking follow-up
- Every matching email template written in your voice
- Your contract and questionnaire templates built to your needs
- A client feedback and review questionnaire that captures testimonials and next-event dates
- Working practices for keeping client threads organised
One-on-one, with Reuben.
Live sessions where we build the thing together on your account, so you leave knowing how it works and able to change it later.
Team Onboarding & Training
Your admins and contractors trained on the parts of Back On Stage each of them actually touches. This is what stops a rollout stalling because only one person knows the system.
- Two live training sessions, tailored per role
- Covers admins, music directors, and the people who dispatch your crew
Payments, Invoices & Contracts Setup
One session that gets money moving through the platform properly, and the paperwork chasing itself.
- Your PayPal account integrated
- Walkthrough of receiving client payments
- Walkthrough of issuing musician payouts and using auto-pay
- Your custom contract template built together
- Automated reminder sequences built around invoices and contracts
Automation & AI Workflow Setup
Two sessions where Reuben opens up the AI processes he runs across a nine-piece band and a booking agency, and helps you build the same thing into your daily Back On Stage workflow. The goal is simple: less time on admin, more gigs booked.
- Focused on Claude Cowork, the tool Reuben runs his own operation on
- Built around your week rather than a fixed curriculum
- You leave with working automations, not notes about automations
Own the Sound: The Production Profit Session
The production budget is usually healthier than the music budget. If you are not quoting PA, sound and lighting alongside your performance fee, that money is going to somebody else at your own gig. This session teaches you your act's sound requirements well enough to buy the right gear and charge properly for it.
- PA fundamentals for your act, so you know what your show actually needs
- A custom gear list built around your lineup and the rooms you play
- Real pricing on that list, and a purchase plan that fits your cash flow
- A quoting framework, so you know what to charge for sound and production
- Where the production dollars sit in an event budget, and how to ask for them
- A written recommendation afterwards, so you have the gear list and the numbers in writing
Back On Stage Power Hour
Sixty minutes on whatever is stuck. Bring one problem or a list. No agenda required. One-on-one with Reuben, on your account, working through the things slowing you down.
The Booking SOP Blueprint & Template Pack
The written version of the flagship build, for people who would rather do it themselves. The full system documented, plus the templates ready to import.
- The complete booking SOP: every task, every timing, start to finish
- The full client and musician email sequence
- Questionnaire and contract templates, ready to import
- Yours to keep and adapt
Season starts whether you are ready or not.
The best time to move systems is the gap before the calendar fills. Setup work booked now lands well before the busy months, which is exactly when you want the admin already handled.
Straight from this page
Add what you need to the cart and check out. We will be in touch within one business day to schedule and to collect your data.
Or get a quote
Larger migrations, multiple departments, or anything not on this list, just ask. Tell us your booking count and how your operation is set up and you will get a firm figure back, usually same day.
Do I need to be a subscriber first?For most of these, yes, since we are building inside your account. Own the Sound and the SOP Blueprint are the exceptions.
How fast can you start?Done-for-you work usually starts within a few days of receiving your data. Sessions are booked to your calendar.
What if I only need one thing?Then buy one thing. Everything here is sold separately. Packages exist because most people need a few, not because you have to take them.
Who actually does the work?Reuben leads every live session personally. He is a working bandleader running a nine-piece and a booking agency, so the advice comes from the same job you are doing.
Prefer a PDF? Download the full services catalogue
Your cart
Taxes calculated at checkout. We will be in touch within one business day to schedule and to collect your data.
